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EXEC ASST II in Memphis, TN at ServiceMaster

Date Posted: 10/4/2018

Job Snapshot

Job Description



Position Overview

Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices for third level management. Prepares correspondence, memoranda, reports, etc. Composes and may initiate routine correspondence and memoranda. Screens telephone calls and visitors, and resolves routine and some complex inquiries. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Prepares and distributes minutes of meetings. May utilize the assistance of one or more support staff members on a reporting or project basis. Operates a personal computer and appropriate software packages or its equivalent. Typically provides secretarial services to an executive of the organization at the vice presidential level with responsibility for a major organization function such as operations, human resources or sales.



Job Responsibilities

  • Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices for third level management
  • Prepares correspondence, memoranda, reports, etc.
  • Composes and may initiate routine correspondence and memoranda
  • Screens telephone calls and visitors, and resolves routine and some complex inquiries
  • Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
  • Prepares and distributes minutes of meetings
  • May utilize the assistance of one or more support staff members on a reporting or project basis.
  • Operates a personal computer and appropriate software packages or its equivalent


Job Requirements

  • High school diploma/GED required
  • Three to five (3-5) years of executive administrative assistant experience required
  • Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required
  • Personal time management and organizational skills
  • Microsoft© Office applications (Word, Outlook, PowerPoint, Excel)
  • Verbal and written communication skills
  • Dependable and adaptable to operate within a fast-paced work environment


Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent must be prepared to:

  • Move up to 10 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
  • Sitting for long periods of time while using office equipment such as computers, phones and etc.
  • Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
  • Express or exchange ideas with others through the use of spoken word, quickly, accurately, and at an easily audible volume, and receive detailed information through oral communication at usual speaking levels without correction, and/or make fine discriminations in the nature of sounds in the environment.


Incumbent is required to have:

  • Close visual acuity to perform detail oriented activities at distances close to the eyes, as well as visual acuity to perform activities at or within arm’s reach with skill, control, and accuracy, such as preparing and analyzing data, viewing computer screen and expansive reading.

Incumbent will be subject to:

  • Inside working conditions: The change of building environment such as with or without air conditioning and heating.