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SUPV ACCOUNTS PAYABLE in Memphis, TN at ServiceMaster

Date Posted: 9/10/2018

Job Snapshot

Job Description

Position Overview

Supervises the accounts receivable and accounts payable functions, including such activities as timely payment of vendor invoices and expense vouchers, receiving and posting cash receipts, reconciling outstanding account balances, and maintenance of accurate records and control reports. Normally supervises a staff of clerical personnel.

Job Responsibilities

  • Supervises Accounts Payable staff in ongoing tasks and projects.
  • Manages and evaluates team performance, enforces compliance with company policies/procedures and issues progressive discipline as needed.
  • Evaluates job applicants, conducts interviews, and makes hiring recommendations.
  • Performs tasks related to Accounts Payable including processing Requests for Payments (i.e. invoices (p.o and non-p.o.), check requests, national contracts, tax payments, electronic invoices, etc.), Process Disbursements (checks, ACH's) to customers (internal and external), Scanning and Indexing of documents for Accounts Payable and Business Unit operational departments, Supplier Master Maintenance, Unclaimed Property Due Diligence, 1099 Tax Reporting and Due Diligence, Customer Support, System Administration for Approval Workflow and e-invoicing applications, etc.
  • Defines, measures, analyzes, improves and controls Accounts Payable processes to ensure performing at optimal levels.
  • Prepares and distributes metrics as defined by the processes and management.
  • Maintains direct communication with internal and external customers through consistently meeting and/or exceeding defined SLA's for processes and customer support.
  • Trains associates and internal customers regarding Accounts Payable processes and tools.
  • Supervises accounts payable staff in ongoing tasks and projects.

Job Requirements

  • Associate Degree in Business Administration and/or Accounting, and/or 5+ Years
  • Accounts Payable related experience
  • Prefer Advanced/Intermediate MS Office Skills
  • IOMA or IAPP Accounts Payable Certification a plus
  • Strong communication and customer service support skills a must
  • Ability to communicate effectively both orally and in writing; good interactive phone skills
  • Ability to prioritize and multi-task and work independently
  • Attention to details and timely resolution of items
  • Ability to work with various groups and individuals effectively
  • Ability to keep sensitive data confidential
  • Independent judgment, analytical thinking and resourcefulness in the resolution of problems and completion of moderately complex transactions
  • Professional demeanor, which results in maximum customer satisfaction, using a positive approach and patience with all of the Company's customers (internal and external) and co- workers
  • Ability to carry out, interpret and enforce existing accounts payable policies, methods and procedures; ability to apply standard procedure and learned knowledge to develop solutions within established guidelines relating to the accounts payable function.
  • Ability to develop sound business relationships with all appropriate functional areas such as all Accounting entities; interfaces effectively with internal and external customers to resolve problems of a non-routine nature

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent must be prepared to:

  • Move up to 10 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
  • Sitting for long periods of time while using office equipment such as computers, phones and etc.
  • Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
  • Express or exchange ideas with others through the use of spoken word, quickly, accurately, and at an easily audible volume, and receive detailed information through oral communication at usual speaking levels without correction, and/or make fine discriminations in the nature of sounds in the environment.

Incumbent is required to have:

  • Close visual acuity to perform detail oriented activities at distances close to the eyes, as well as visual acuity to perform activities at or within arm’s reach with skill, control, and accuracy, such as preparing and analyzing data, viewing computer screen and expansive reading.

Incumbent will be subject to:

  • Inside working conditions: The change of building environment such as with or without air conditioning and heating.


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